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Nikki ScottMay 14, 2022 10:07:41 AM

Strategic Workforce Planning - future proofing your organisation

Understanding your workforce, and ensuring you have the right skills to deliver and execute against your business plan is key to standing your workforce, and ensuring you have the right skills to deliver and execute against your business plan.

"Workforce Planning enables organisations to stay competitive in a disruptive market, and thrive ahead of the rest, with 100% visibility of teams capacity, capability supporting work both now and the future"

All business experts, and successful CEO's will tell you that, your business is about your people, and it's true - you wont get to where you need to be without the right the right skills, capabilities and operating teams. This is also known as workforce planning, perhaps a combination of HR, Workforce and Resource functions working together to support the operational strategic plan of the business.

When you combine workforce planning into the operational planning, this means that you can viably build a level of confidence that you will execute and hit your targets, KPI's and deliver your best work.

Since the COVID pandemic workforce planning has never been in more demand. Organisations have been disrupted with a lack of visibility of where there staff are, what office they belong to, reduced face-to-face meetings creating nervousness of wellbeing, and the list goes on.

Steps for effective workforce planning,

Below we've summarised 5 steps to help you get started 

  1. Operational Planning

    Workforce planning starts with your organisational business plan and strategy, seek to work with senior leaders to understand what the business work looks like and what needs to be delivered

  2. Current Workforce
    Work with line managers, and teams to understand the current state and capacity, of existing resources, mapping out their:
    - capacity
    - capabilities
    - skills
    - proficiency levels
    - contract dates
    - perm/labour hire staff statistics

  3. Identify Future Needs
    Work with Portfolio Managers, and Business Managers to understand the future plan ahead of all work, contracts, projects within the organisation and what skills are required for delivery

  4. Gap Analysis
    Perform gap analysis and review the current challenges, pain points, over-allocations, and utilisation concerns. Re-assign teams, based on skills, and availability within the organisation, with improved visibility of capability matrix's.

  5. Monitor & Report

Report progress back to senior leadership teams regularly ensuring that your on track to deliver and execute against your strategic business plan.


Solutions for Workforce Planning

Our Workforce Hub platform is designed and built on the Microsoft Power Platform and offers a simple approach to planning, tracking resource work across every team within the organisation.

Get in touch with us to learn more

Check out our product here: Workforce Hub




Nikki Scott

Consultant with more than 20 years experience in the design and implementation of Microsoft work platforms.